Resource Committee/Unsheltered PIT Count Debrief- February 7, 2019

The next meeting of the Resource Committee will be at Tri-County Mental Health Services in Lewiston from 1- 3pm on Thursday, February 7th. (The meeting may not go the full 2 hours.) This meeting will be a debrief of the recent efforts in completing the unsheltered PIT count throughout the state.  Anyone who is interested in discussing what worked well or the challenges in this year’s count is encouraged to participate even if you are not a member of the Resource Committee. This information will be used in the planning of next year’s count.  Please pass this information on to anyone who might be interested.

Tri-County Mental Health Services

1155 Lisbon St.

Lewiston, ME

Call-in Number 1-515-739-1749

Pass code 916034#

FY2018 CoC Renewal Awards Announced

All MCOC Renewal Projects were funded. New Project Awards will be announced “at a later date” – stay tuned!

HUD Announced Nearly $2 Billion for FY 2018 CoC Renewal Projects
On January 26, 2019 HUD announced nearly $2 billion to renew more than 5,800 local homeless housing and service programs across the U.S. and its territories. These Continuum of Care (CoC) grants will help end homelessness and provide critically needed support to local programs on the front lines of serving individuals and families experiencing homelessness. The announcement includes FY 2018 awards for all renewal projects and projects that applied for transition grants. Awards for new projects, including projects being awarded with Domestic Violence Bonus (DV Bonus) funding, will be announced at a later date. View a list of the renewal and transition grant awards by CoC. This announcement includes awards for the following types of projects in both Tier 1 and Tier 2: One-year renewals for expiring grants, including those for CoCs designated as a Unified Funding Agency; Renewals where the applicant applied to consolidate several renewal grants; and Projects where the applicant applied for a transition grant. The announcement does not include awards for the following types of projects: New projects created through Bonus, DV Bonus, or Reallocation, including those for CoCs designated as a Unified Funding Agency; CoC Planning and Unified Funding Agency Costs projects; and New grants that expand existing projects (expansion grants). HUD will announce awards for the above noted new projects at a later date.

Award letters for renewal and transition grants are being emailed to the email addresses we have on file. If an identified awardee does not receive an award letter in the next few days, please contact HUD’s Ask A Question (AAQ) portal. If you wish to appeal this decision, you will have 45 days beginning when HUD makes the final award announcement. This final award announcement will be made at a later date, and HUD will send an announcement over the listserv to indicate that a final award announcement has been made and indicating the deadline for appeals. See Section X of the FY 2018 NOFA for more details. For questions relating to this announcement, a recipient or Collaborative Applicant should send a message through HUD’s AAQ portal. We deeply appreciate your work to end homelessness. Office of Special Needs Assistance Programs
          Visit the HUD Exchange at Forward to a Friend | Update Subscription | Unsubscribe from the List This email was sent to *protected email* by ofni.1553380402egnah1553380402cxedu1553380402h@swe1553380402n1553380402. Do not reply to this message. Contact the HUD Exchange at ofni.1553380402egnah1553380402cxedu1553380402h@ofn1553380402i1553380402. Update Profile/Email Address | Instant removal with SafeUnsubscribe TM | Privacy Policy U.S. Department of Housing and Urban Development|451 7th Street S.W. | Washington | D.C. | 20410

Notice to Homeless Youth Providers – An Opportunity for Youth!

MaineHousing has some funding available to cover the cost of sending one youth representative to the National Network for Youth Annual Summit in Washington D.C. on March 18th and 19th.  The expectation would be that an agency staff member would accompany the youth, although unfortunately we don’t have funding for that.  The Summit would be a great opportunity for a youth/young adult interested in advocacy work.  It culminates in visits to our congressional representatives on Capitol Hill and the youth would have the opportunity to share their perspective and experience with homelessness. 

If we have multiple youth interested in going, we will ask them to write up an explanation of why they want to go and what they would want to accomplish as a result of their participation in the Summit.  A special focus would be what they would do with the knowledge/skills gained from the Summit upon their return.

The link to the Summit information is provided below.  We would need to have youth ‘applications’ by Friday February 8th in order to get them registered at both the Summit and the hotel.  Please contact Lauren Bustard at gro.g1553380402nisuo1553380402henia1553380402m@dra1553380402tsubl1553380402 or 626-4613 with any questions or if you know a youth who is interested in going.  

MCOC Meeting 1/17/19

The Maine Continuum of Care will be meeting on Thursday, January 17, 2019 from 1:00 to 3:00. Please see the agenda for details including teleconferencing locations and a call-in number.  Other items to be discussed at the meeting are also attached, below.

MCOC will be accepting nominations for vacant MCOC Board of Directors positions at this meeting and forwarding their recommendations to the Board (please see my earlier post on this process for more details).

Please note that MCOC will NOT be meeting in February!


DRAFT 12-20-18 MCOC Minutes

State and Federal Legislation Update 1.2.19

CES AAR Final Report

CoC meeting HMIS info

HMIS Agency Participation Agreement – 11-28-2018

Maine HMIS Authorization to Disclose Information Form 11-28-2018

Request for MCoC Letter of Support for SSVF FY19



SHC Retreat

The Statewide Homeless Council will be on a planning retreat for January 8th.  The retreat is for voting members only – if you are a voting member of the Statewide Homeless Council, information regarding the details and location of this retreat will be emailed to you directly. There will NOT be a regular meeting in Augusta this month, so for those who regulalry attend as guests, please enjoy this ‘extra’ day!

Maine Point-In-Time Count Information

This is a reminder that the annual Point-in-Time count is Tuesday, January 22, 2019. Below you will find information for HMIS participating agencies, agencies that do not participate in HMIS, and for Outreach efforts conducting unsheltered counts.

For HMIS Participating Agencies

All data in the HMIS for Emergency Shelter, Transitional Housing and Safe Haven projects need to be reviewed to ensure that it reflects what is true on the night of January 22nd. You are required to send a signed Certification to MaineHousing by February 13, 2019. Please use the link below to review video’s on the PIT and how to run your reports.

2019 PIT Sheltered and Youth Addendum for Providers

2019 PIT Sheltered Report in HMIS

2019 Youth Addendum

In addition to your PIT Count, remember that a Youth Addendum survey needs to be completed and returned to MaineHousing by February 13th for all unaccompanied youth under the age of 25.

Via Mail to:   MaineHousing

Attn: Amanda Castner

353 Water Street

Augusta, ME 04330

2019 Housing Inventory Count Announcement 

As part of the annual Housing Inventory Count process, we ask our providers to review, verify, and update your information for each of your projects.  This includes Emergency Shelters, Transitional Housing, Safe Haven, and Permanent Housing, which includes Permanent Supportive Housing and Rapid Re-Housing projects. The HIC form has changed slightly from last year. There is a guidance document that addresses how to fill in each section of the form. This should be reviewed before submitting your certification to MaineHousing by February 13th.

  • Login to ServicePoint
  • Connect to ART
  • Public Folder
  • Housing Inventory

2019 Housing Inventory Certification Report Guide.pdf

2019 Maine Homeless Housing Inventory Certification Form

For non-HMIS Agencies and Outreach

Below you will find links to the 2019 PIT Unsheltered, Non-HMIS Participating and Youth Count video along with a link to any survey’s you will need.  The training will cover general information on the Unsheltered Street Count portion of the Point-in-Time and the data collection process for the 2019 Unsheltered Count. The video is for outreach groups, volunteers and non-HMIS participants who will be assisting in the 2019 PIT count.  Please remember that when filling out the surveys, keep all households together and complete a youth addendum survey for all unaccompanied youth under the age of 25.

For those needing surveys printed off for them ahead of time and mailed, please send me an email request no later than January 14, 2019.

If you have any questions or need support, please contact me by phone or email.

Thank you,

Amanda Castner

HMIS Application Specialist


353 Water Street

Augusta, ME 04330


Maine Relay 711

Call for Nominations for MCOC Board of Directors

The Maine Continuum of Care is seeking nominations to fill several vacant Board of Director seats. While all nominations are welcome and will receive equal consideration, in an effort to maintain balanced representation both in terms of geography and populations served, the Board is hoping to fill some of these vacancies with providers who serve Youth, Families, Veterans, and with at least two of the new members serving the greater Portland area.

Nominations will be accepted at the MCOC meeting on January 17th, 2019 and forwarded to the Board for their consideration at their February meeting. Please confirm with anyone you wish to nominate (and you may nominate yourself) that they are willing and able to devote the time and effort required to fulfill this role.

For more information, please contact one of the MCOC Chairs, (Vickey, Awa or Veronica) or Scott at stibbitts @


MCOC: Project Monitoring Information

This information is being provided for all Projects that are receiving funding through the Maine Continuum of Care.

Dear MCOC Project,

This is a reminder that all monitoring materials for your project(s) must be submitted to the MCOC Project Monitoring Committee within 30 days of submitting your annual performance report (APR) in Sage.  Thirty Days ends at midnight on the 30th day. Non-compliance in meeting the 30-day deadline will lead to your project losing points for being late.  Since the HMIS letter grade report is under review, projects are not required to submit that document at this time.

The following materials are required for monitoring:

  1. A completed monitoring form (attached below)
  2. A copy of the project’s Sage APR (that was not submitted for the 2018 NOFA)
  3. A copy of the project’s HMIS COC-APR – from ServicePoint
  4. A copy of your Esnaps project application corresponding to the APR submitted for monitoring

Please send your monitoring materials to:

Michael Shaughnessy  gro.g1553380402nisuo1553380402henia1553380402m@yss1553380402enhgu1553380402ahsm1553380402 (mshaughnessy (at)

Thank you.

MCOC Monitoring Form Finalized 11.16