One more thing for tomorrow’s MCoC meeting
The Maine Continuum of Care will be meeting on Thursday, January 17, 2019 from 1:00 to 3:00. Please see the agenda for details including teleconferencing locations and a call-in number. Other items to be discussed at the meeting are also attached, below.
MCOC will be accepting nominations for vacant MCOC Board of Directors positions at this meeting and forwarding their recommendations to the Board (please see my earlier post on this process for more details).
Please note that MCOC will NOT be meeting in February!
Attached please find the approved minutes from the December 6, 2018 Resource Committee Meeting.
The Statewide Homeless Council will be on a planning retreat for January 8th. The retreat is for voting members only – if you are a voting member of the Statewide Homeless Council, information regarding the details and location of this retreat will be emailed to you directly. There will NOT be a regular meeting in Augusta this month, so for those who regulalry attend as guests, please enjoy this ‘extra’ day!
This is a reminder that the annual Point-in-Time count is Tuesday, January 22, 2019. Below you will find information for HMIS participating agencies, agencies that do not participate in HMIS, and for Outreach efforts conducting unsheltered counts.
For HMIS Participating Agencies
All data in the HMIS for Emergency Shelter, Transitional Housing and Safe Haven projects need to be reviewed to ensure that it reflects what is true on the night of January 22nd. You are required to send a signed Certification to MaineHousing by February 13, 2019. Please use the link below to review video’s on the PIT and how to run your reports.
2019 PIT Sheltered and Youth Addendum for Providers
2019 PIT Sheltered Report in HMIS
2019 Youth Addendum
In addition to your PIT Count, remember that a Youth Addendum survey needs to be completed and returned to MaineHousing by February 13th for all unaccompanied youth under the age of 25.
Via Mail to: MaineHousing
Attn: Amanda Castner
353 Water Street
Augusta, ME 04330
2019 Housing Inventory Count Announcement
As part of the annual Housing Inventory Count process, we ask our providers to review, verify, and update your information for each of your projects. This includes Emergency Shelters, Transitional Housing, Safe Haven, and Permanent Housing, which includes Permanent Supportive Housing and Rapid Re-Housing projects. The HIC form has changed slightly from last year. There is a guidance document that addresses how to fill in each section of the form. This should be reviewed before submitting your certification to MaineHousing by February 13th.
- Login to ServicePoint
- Connect to ART
- Public Folder
- Housing Inventory
2019 Housing Inventory Certification Report Guide.pdf
2019 Maine Homeless Housing Inventory Certification Form
For non-HMIS Agencies and Outreach
Below you will find links to the 2019 PIT Unsheltered, Non-HMIS Participating and Youth Count video along with a link to any survey’s you will need. The training will cover general information on the Unsheltered Street Count portion of the Point-in-Time and the data collection process for the 2019 Unsheltered Count. The video is for outreach groups, volunteers and non-HMIS participants who will be assisting in the 2019 PIT count. Please remember that when filling out the surveys, keep all households together and complete a youth addendum survey for all unaccompanied youth under the age of 25.
- 2019 PIT Non-HMIS Participating Reference Sheet
- 2019 PIT Non-HMIS Participating Survey
- 2019 PIT Unsheltered Reference Sheet
- 2019 PIT Unsheltered Survey
- 2019 PIT Youth Addendum Reference Sheet
- 2019 PIT Youth Addendum Survey
For those needing surveys printed off for them ahead of time and mailed, please send me an email request no later than January 14, 2019.
If you have any questions or need support, please contact me by phone or email.
HMIS Application Specialist
353 Water Street
Augusta, ME 04330
Maine Relay 711
The Maine Continuum of Care is seeking nominations to fill several vacant Board of Director seats. While all nominations are welcome and will receive equal consideration, in an effort to maintain balanced representation both in terms of geography and populations served, the Board is hoping to fill some of these vacancies with providers who serve Youth, Families, Veterans, and with at least two of the new members serving the greater Portland area.
Nominations will be accepted at the MCOC meeting on January 17th, 2019 and forwarded to the Board for their consideration at their February meeting. Please confirm with anyone you wish to nominate (and you may nominate yourself) that they are willing and able to devote the time and effort required to fulfill this role.
For more information, please contact one of the MCOC Chairs, (Vickey, Awa or Veronica) or Scott at stibbitts @ MaineHousing.org
This information is being provided for all Projects that are receiving funding through the Maine Continuum of Care.
Dear MCOC Project,
This is a reminder that all monitoring materials for your project(s) must be submitted to the MCOC Project Monitoring Committee within 30 days of submitting your annual performance report (APR) in Sage. Thirty Days ends at midnight on the 30th day. Non-compliance in meeting the 30-day deadline will lead to your project losing points for being late. Since the HMIS letter grade report is under review, projects are not required to submit that document at this time.
The following materials are required for monitoring:
- A completed monitoring form (attached below)
- A copy of the project’s Sage APR (that was not submitted for the 2018 NOFA)
- A copy of the project’s HMIS COC-APR – from ServicePoint
- A copy of your Esnaps project application corresponding to the APR submitted for monitoring
Please send your monitoring materials to:
Michael Shaughnessy gro.g1547991874nisuo1547991874henia1547991874m@yss1547991874enhgu1547991874ahsm1547991874 (mshaughnessy (at) mainehousing.org)
During the MCOC Meeting tomorrow, Leah will be conducting an abbreviated version of the After Action Review (AAR) that was part of our recent ESHAP Navigator Training. The purpose of the AAR is to evaluate and learn from feedback provided by those who have direct experience with a project, process or event. The information and insights from the Navigator AAR were reviewed by the CoC Board, and they asked that Leah bring this exercise to the full MCOC.
Ideally, an AAR is a lively and interactive discussion. However, given the large number of people who call-in to our meetings, that format is not practical. In order to collect information from as many MCOC members as possible, Leah has created a Survey Monkey version of the AAR questions. Please join the MCOC meeting tomorrow to hear more details, then copy and paste this link into your internet browser search bar to provide your feedback: https://www.surveymonkey.com/r/BBK8Y3N
The AAR consists of 4 Questions:
Question 1: What was supposed to happen in Coordinated Entry?
Question 2: What actually happened?
Question 3: Why was there a difference (between the plan and the actual result)?
Question 4: What will we do next time (the same, and differently)?
If anyone has questions regarding the PIT Count Leads or know of anyone who is able to oversee the count in Knox and/or Waldo counties, please contact Janice Lara-Hewey at *protected email* or 207-272-9210.