Maine Continuum of Care Meeting 10-19-17

This is a reminder that the Maine Continuum of Care will be meeting on Thursday, October 19, 2017 from 1:00 to 3:00. Please see the agenda for details including a list of teleconferencing locations where you can participate. Please only use the phone-in option if you are not able to make it to one of the teleconferencing sites.



State and Federal Legislation Update 10.5.17

OSS – NAEH Award

PIT Count Outreach Lead Description-rev

Sage Guidance for ESG Recipients and Subrecipients Webinars

Register Today: Sage Guidance for ESG Recipients and Subrecipients Webinars


ESG Recipient Webinar

HUD will train ESG recipients (jurisdictions that receive an ESG award directly from HUD) on October 16, 2017 from 2:00 PM – 3:00 PM EDT. The webinar will review:

  • How to register for Sage
  • How to navigate Sage
  • How to upload the ESG CAPER report
  • Data flow from HMIS to Sage
  • Data entry in the eCon Planning Suite
  • Coordination with subrecipients

ESG Subrecipient Webinar

HUD will train ESG Subrecipients (homeless providers that receive ESG funding from a jurisdiction (State, Territory, County or City) on October 19, 2017 from 3:00 PM – 4:00 PM EDT. The webinar will review:

  • How to upload the ESG CAPER report
  • Data flow from HMIS to Sage
  • Common data errors and how to resolve them
  • Coordination with recipients

Schedule of Training Deliveries

Title Date Registration Link
Sage Guidance for ESG Recipients Webinar October 16, 2017
2:00 – 3:00 PM EDT
Register Now
Sage Guidance for ESG Subrecipients Webinar October 19, 2017
3:00 – 4:00 PM EDT
Register Now

Hosted By:

The Department of Housing and Urban Development (HUD)

Training Point of Contact

Thuan Huynh | 301.347.5841 | moc.c1508370618ossat1508370618ba@hn1508370618yuh_n1508370618auhT1508370618

Registering for the Sage Guidance for ESG Recipients or Subrecipients Webinar

Access the registration page using the link listed below and then select Register Now on the right side of the page

If you have not yet registered for an HUD Exchange account:

Create an Account on the HUD Exchange

  1. Go to the HUD Exchange (
  2. Click Login (at the upper right).
  3. Click Create an Account.
  4. Fill out the form, and click the Create Account button.
    Your account has been created. You will receive a confirmation email.

If you have already registered for an HUD Exchange account:

  1. Enter your Username and Password; select Log in.
  2. If prompted to fill out additional information, please do so, and select Update.
  3. You will be brought directly to the course detail page in HUD Exchange.
  4. Select the checkbox next to the class name and location and then select Enroll in this Class.

If you are unsure if you have an HUD Exchange account:

  • Go to the HUD Exchange Login page, and enter your email address into the field: Forget Username or Password?
  • If a username for that email address already exists, you will receive an email with a temporary password that you can use to follow the steps above. If not, you’ll receive an error message.

Additional Instructions

To find out more information about upcoming trainings and access materials from previously held trainings, go to HUD Exchange Trainings.

Statewide Homeless Council Meeting 10/10/17

This is a reminder that the Statewide Homeless Council will be meeting next Tuesday, October 10th, 2017 from 9:30 to 2:00 at MaineHousing, 353 Water Street in Augusta. There is also a call in option for those not able to attend in person. Please see the Agenda for details. Minutes here are from August. September minutes will be posted once approved. Also included here is a revised version of the Maine Prioritization Chart that will be reviewed and possibly put to a vote on Tuesday.


SHC Agenda 10.10.17

SHC Minutes 8-8-17

Prioritization Chart for Serving Homeless Populations in Maine 2017 – Adopted by MCOC 9.21.17

Maine Continuum of Care 2017 HUD NOFA Application and Project Listing

Thank you to everyone who participated in and contributed to this year’s Maine Continuum of Care NOFA Application process. The links below will bring you to the full MCOC Application and Project Priority Listing (these two components, submitted separately, make up the complete application).  HUD will now review and evaluate our submission along with applications from almost 400 other CoC’s from across the country in order to make their funding determinations. As soon as HUD announces their Scoring and Awards information, it will be posted here on the Maine Homeless Planning website.

2017 ME-500 MCOC NOFA Application

(Zip File Attachments do not appear in the PDF of the app)

      Written Standards for Maine & Portland COC

      Prioritization Chart for Serving Homeless Populations in Maine

       2017 MCOC Project Ranking

2017 MCOC Project Priority Listing


Additional info for MCOC 9-21-17

Below are details regarding some additional items that will be discussed hopefully put to a vote at tomorrow’s MCOC Meeting.

Project Scoring and Ranking Results

All Projects were Scored using the New and Renewal Scoring Tools developed by the Project Committee and approved by the full MCOC. Projects were then Ranked according to the protocols approved by the full MCOC: Renewal Projects at the top, then “First Time” renewals, and then New Projects.  Please note that there were issues with the Monitoring and Scoring of the MaineHousing TBRA first time renewal project that will be discussed tomorrow. Please see the MCOC Project Ranking Chart below.

2017 MCOC Project Ranking spreadsheet for 9-21-17

MCOC Governance Updates

Our Governance was last updated in July 2017 after the Merger of PCOC and MCOC. Upon review, there are a few items that need to be added: 1) details regarding the Youth Committee; 2) the Process for Involuntary Reallocation (inadvertently left out of the last draft);  3) designation of this site ( as the official MCOC web address. Here is a link to the Full Revised Governance, but please note the language specific to items one and two below.

MCOC Governance 2017

  1. Youth Committee – This committee, formally known as The Maine Homeless Youth Provider Group (MHYPG) is a Joint Standing Committee of the Maine Continuum of Care (MCoC) and the Statewide Homeless Council (SWHC).  It was formed in collaboration with several Maine agencies (DHHS, DOE & DOC) and youth serving organizations to address the need for a statewide strategy to meet the needs of youth who are homeless or at risk of homelessness, as well as to advocate for policy change to improve systems of care for those youth.  This committee is an action oriented group that collects, organizes, and shares information regarding all homeless youth in Maine.  We work to ensure that there is a system of services in place for youth who are identified as homeless or at risk of homelessness that follows best practices and meets federal and state standards of care.  We work to improve communication between provider agencies and coordinate care across the state so that youth have access to shelter, outreach and transitional living services.

    This Youth Committee exists to:

    1. Build awareness of best practices for serving homeless and at risk of homeless youth, and disseminate that information to provider agencies.
    2. Creating opportunities for youth voice to be present and/or represented in policies and decisions regarding systems, services and programs that directly impact their lives.
    3. Advocate for policies that improve access to resources for homeless and at risk of homeless youth.
    4. Create opportunities for coordination of services between state agencies and youth serving organizations.
    5. To serve as an expert resource on youth homelessness to the MCoC, SWHC and Maine State Agencies.
    6. Stay abreast of current national initiatives aimed at ending and preventing youth homelessness and advocate on a statewide level for the pursuit of resources to end and prevent youth homelessness in Maine.

2. Involuntary Reallocation
Involuntary reallocations include any renewal projects that are entirely eliminated by the CoC, or that have their possible renewal funding reduced by the CoC. The CoC may pursue involuntary reallocation for renewal projects for multiple reasons, such as unspent funds, repeated negative findings during the annual monitoring process, or scoring very low during the recent MCOC renewal competition.

MCOC Meeting September 21, 2017

This is a reminder that the Maine Continuum of Care will be meeting this Thursday, September 21, 2017, from 1:00 to 3:00 PM (maybe longer).  Please see the Agenda for details including Tandberg and call-in information.

The 2017 NOFA Application deadline is September 28. This will be the last regularly scheduled full MCOC meeting prior to the deadline, so this will be the last chance for the full group to review the information and either vote to approve it, or authorize the Steering Committee and/or Board of Directors to finalize and approve it.

(stay tuned – additional materials may be posted tomorrow)



2017 MCOC NOFA app  9-15-17

Youth Committee Statement of Purpose

ME HMIS Governance Model 071317

ME HMIS Roles and Responsibilities 071317

MCOC Selection Results!

Congratulations Continuum of Care Applicants!

This is to inform everyone that the Maine Continuum of Care Selection Committee has reviewed all New and Renewal applications requesting funding through MCOC in this year’s NOFA competition and there were NO project applications rejected.

ALL Project Applications are being recommended for inclusion in the MCOC Project Priority Listing that will be submitted to HUD along with the Continuum’s full Application. All Project Applicants have been contacted by email and informed of their individual results.

Further details regarding scoring and ranking results will be provided at the next full meeting MCOC Meeting on September 21.   The full agenda and additional information will be posted here on prior to the meeting.

SHC Meets in Portland this Month!

The Statewide Homeless Council will be meeting on Tuesday September 12, 2017 from 9:30 to 2:00.

This month’s SHC Meeting is IN PORTLAND!!!!

All SHC Members and Guests are encouraged to attend the Grand Opening of Preble Street’s Huston Commons Project on Bishop Street in Portland from 10:00 to 11:00.

SHC Starts at ~ 11:15 at 196 Lancaster Street, Back Bay Room

(Parking is available in the lot across the street from the lot in front of the building – see first attachment below for details.)

SHC Agenda 9.12.17

 Next SHC Meeting maps

DRAFT SHC Minutes 7-11-17