Attendance

Nakesha Warren-Colbry, Joe Locke, Rori Knight-Durham, Erin Kelly, Vickey Merrill, Awa Conteh, Johanna Buzzell, Leah McDonald, Jace Farris, Fatuma, Joshua D’Alessio, Rob CoBoC, Donna Kelley, Emily Richards, Abigail Woods, Tyler Morrison, Lauren Charron, Bill Higgins, Shelby Wilson, Jenna Dunton, Jeff Cosgrove-Cook, Leanne Pomeroy, Martina Handanos, Giff Jamison, Ginny Dill, Tracy Allen, Diane Small, Nicole Frydrych, Michelle (OBH), Brandi Farrington, Sara Wade, Tony Giarratano, Tara White, Karessa Grenier, Jessica Sanfasin, Kathrine Holzwart, Jen Weatherbee, Shannon, Krissy, Nickie Cohen.


Erin opened today’s meeting by presenting the motion to approve the last meeting minutes. Josh D’Alessio motioned to approve minutes. Abigail seconded the motion. As no one opposed the motion & no one abstained, the minutes from the last meeting were unanimously approved as written.

Recording Meetings – Still figuring out Storage piece – currently used for meeting minutes.

Topics for Today’s Meeting

  1. Hub Transfer/Relocation Policy
  2. Increasing Hub specific resources – current limitations of current system
  3. Youth Coordinated Entry – Implementation of Mainstream Coordinated Entry
  4. HUD Recommendations of Case Conferencing
  5. Cloudburst (HUD TA Providers Suggestions for LTS Meeting.
  6. Propose making recommendations to ESAC (Emergency Shelter Action Committee)

Review Hub Transfer Policy

  • Updates were grammatical changes and adding “Providers can attend case conferencing meetings within the new hub or send an email to ask for updates in lieu of attending those meetings.”
  • Possible to allow participants to be in multiple hubs at the same time.
    • Statewide resources

Current Limitations of System – Increasing Statewide Resources   

  • Limitations on the current system, the need for more statewide resources.
  • Discussed the importance of centering the individual and the stability of the individual.
  • Mention of availability of Statewide resources = need to share them with other hubs.
  • The CoC is a statewide CoC, which means that everyone has the right to move throughout the state and allows their providers to advocate for their clients.
    • This means that a youth may live in Hub 1, but if they desire to live in Hub 4, they should be able to have access to every possible resource.

Youth Coordinated Entry – Implementation of Mainstream Coordinated Entry

  • We delved into the implementation of Mainstream Coordinated Entry and the integration of the Youth Coordinated Entry System with the Mainstream system, which presents the need for additional training.

HUD Recommendations for Case Conferencing

  • Recommendations from HUD TA about case conferencing = Discussion on the Coordinated Entry meeting, and long-term stayers’ benefits. Looking at the impact on the coordinated entry system.

Cloudburst (HUD TA providers) suggested the following in regard to the LTS meeting:

  • Consider consolidating weekly Care Coordination meetings and LTS meetings with the Case Conferencing meetings to reduce opportunities for mixed messaging, duplication of work, or other confusion about which meeting providers ought to attend.
  • The Long-term Stayers meeting represents a parallel case conferencing and referral that brings community providers together in a secondary space and undermines coordinated entry case conferencing.

Propose making recommendations to ESAC (Emergency Shelter Action Committee) to align the system with these recommendations.

  • HUD TA: LTS meeting created when CE was not around.  Now we have CE and this parallel system splits the COC.  The meeting undermines CE and the Maine COC is being funded for CE and we are reporting in the NOFO that we are doing CE.
  • Energy has been spent enhancing LTS – now tracking to see if assessments have been done, trying to connect with people under the radar to get them to CE, connections to community based forensic case managers and Cumberland County jail case workers, does not feel duplicative.
  • HUD TA: LTS stayers is more profitable to your community, this is a split in the system, Maine should invest in the system you are being funded for (CE).
  • Just started a new group (4 months ago) in Bangor, seen as an enhancement to CE.  Different players at the table.
  • Can see both sides.  LTS has been great to dig into more details about people that CE doesn’t have space for.  CE is more direct, and you match to the housing resources.
  • Where are we putting our energy as a system? LTS doesn’t need to go away altogether – maybe redefine what this space looks like.

Published by Stephanie Bailey