Category Archives: Portland CoC

Reminder: MCOC 5-17-18

This is a reminder that the Maine Continuum of Care will me meeting next Thursday, May 17, 2018 from 1:00 to 3:00. Please see the agenda for teleconferencing location and call in information – please only call in if you are unable to attend at one of the teleconferencing locations.  Additional materials regarding Coordinated Entry Policies and Procedures will be posted here when they become available.

Since our April meeting was entirely devoted to Coordinated Entry Training, we will still need to approve the minutes from March.


DRAFT 3-15-18 MCOC Minutes

DRAFT 4-19-18 MCOC Minutes

Regional Homeless Council Coordinated Entry Training

The next Region 1 Homeless Council meeting will be from 1-3pm on Wednesday, April 25, 2018, at the City of Portland General Assistance office in the Back Bay conference room – AND via “Go To Webinar”.

This meeting will be primarily devoted to a Coordinated Entry training for ALL of the Regional Homeless Councils.  Please feel free to invite others from your organization who will be involved with Coordinated Entry.  We will have brief state and federal updates at the beginning of the meeting but the rest of the agenda will be the Coordinated Entry training.

For anyone not able to attend in person, the session will be broadcast live via “Go To Webinar”. Please click on the link below to register if you would like to participate remotely:

 CE Triage and Diversion Assessment 4.1818

Coordinated Entry Shelter Eligibility & Referral 4.18.18

MCoC Coordinated Entry Training JG DRAFT


Reminder: MCOC 4-19-18 CE Training

The April 19th MCOC Meeting will be entirely devoted to a Training on the Maine Coordinated Entry System!!!

If there are people at your agency who do not ordinarily attend MCOC, but will be working with or have an interest in Maine’s Coordinated Entry System, please share this information with them and encourage them to attend this important training!

If you will be attending at one of the Tandberg Teleconferencing locations, you will be able to see and hear the presentation on the screen and ask questions (please mute your microphone when not asking a question in order to minimize background noise).

For those not able to make it to one of the Tandberg sites, you may join via “Go To Webinar” from your computer, tablet, or smart phone by clicking on the link below. (Save the agenda electronically so you can access the link!) Please note that the Webinar automatically mutes all participants, but you may submit questions and comments using the built in Chat feature, or you may phone the call in only number at the top of the agenda, but again, please mute your line when not talking.

Link to the Webinar:


MCoC Coordinated Entry Training DRAFT PowerPoint




MCOC Coordinated Entry Training 4-19-18

The MCOC Meeting scheduled for April 19, 2018 from 1:00 to 3:00 will be entirely devoted to a Coordinated Entry Training.

If there is someone at your agency who will be involved in the Coordinated Entry process who does not ordinarily attend MCOC, please make sure they are aware of this training opportunity – we encourage anyone and everyone with an interest in the process to attend.  Additional information about the training and how to join the webinar will be posted on this site early next week.




Monitoring Information for MCOC Grantees

Dear Maine COC Grantees,

At its last meeting, the Maine COC Board approved the use of the monitoring forms attached herein. The Project Committee had mandated each project to submit copies of APRs and monitoring materials within 30 days of submitting an APR to HUD, but we do understand that many projects have been waiting for a final decision regarding monitoring tools that lead to not submitting information as required.  Now that the documents have been approved, all projects that fall within this requirement must submit the materials listed below by 5:00 p.m. on Friday, May 4th, 2018.  Not submitting your information by the deadline will reduce your monitoring score.

In previous years, all projects were required to submit HMIS letter grade/scorecard reports for monitoring.  Since that report is not accurate at the moment, projects are not required to submit this report until it is corrected by the MaineHMIS team.

Please provide the requested information listed below, for each of your projects that will be renewed this year:

  1. A completed monitoring form (IN MICROSOFT WORD, NOT PDF)
  2. Most recent APR (most are in Sage, but few are also in Esnaps)
  3. A copy of your HMIS APR (CSV APR report uploaded to Sage or regular HMIS report for Esnaps APRs)
  4. A copy of your project Application corresponding to the APR

Please send the requested information to the following email recipients:

gro.e1527163893niamh1527163893bk@ye1527163893llekd1527163893 (Donna Kelley)

gro.e1527163893niami1527163893ho@wo1527163893rragg1527163893 (Gail Garrow)

vog.e1527163893niamr1527163893ognab1527163893@hetn1527163893oc.aw1527163893A1527163893 (Awa Conteh)

In the event the designated email recipient for your agency is not available to complete this task by the deadline, please forward this email to someone else who can.  If you have questions, please contact Donna Kelley or Gail Garrow for more information.

Thank you.

Project Monitoring Process outline final 2017-2018

Full Project Review Form

Adjusted Project Review Form

MCOC Monitoring Form Finalized 11.16

Monitoring Form Questions and Associated APR Questions final 1.18

Reminder: MCOC 3-15-18

This is a reminder that the Maine Continuum of Care will be meeting on Thursday, March 15, 2018 from 1:00 to 3:00 at several locations as listed on the agenda, below, and by conference call for those not able to attend at one of the teleconferencing sites. Additional links will bring you to the Minutes from our previous meeting and other materials that will be discussed on Thursday.

Please note – a portion of the meeting will include a “Walk-Through” of the Coordinated Entry process in HMIS.


DRAFT 2-16-18 MCOC Minutes

Portland ESG budget proposal 18-19

State and Federal Legislation Update 3.5.18

FY 2017 Youth Homelessness Demonstration Program (YHDP) Application Now Available

The Notice of Funding Availability (NOFA) for the FY 2017 Youth Homelessness Demonstration Program (YHDP) has been posted to the YHDP page on the HUD Exchange.

Submission Deadline: Tuesday, April 17, 2018 at 11:59:59 PM EST

  • YHDP is an initiative designed to address systemic responses to youth homelessness and significantly reduce the number of youth experiencing homelessness in 11 participating communities (5 of which will be rural).
  • HUD strongly encourages all communities to consider applying. Applications will be submitted through (and not through e-snaps).
  • Carefully and thoroughly read the YHDP NOFA to clearly understand the program expectations, requirements, rating and ranking factors before applying. The FY 2017 NOFA is similar to the FY 2016 NOFA, but there are important changes; please make sure to thoroughly read the new NOFA to understand the changes.
  • This Application is for your community’s participation in the initiative only. Project funding applications will only be submitted by communities selected to participate.
  • This Application must be submitted by a community’s Continuum of Care (CoC) Collaborative Applicant, but must be co-developed with a broad array of community partners, including a youth advisory board*, a state or local child welfare agency*, youth homelessness housing and service providers, local schools districts, workforce development organizations, law enforcement, judges, corrections, and more.
    *formal participation agreement required.

Links to the NOFA, the AAQ portal, and additional resources can found on the YHDP page.