Category Archives: Maine CoC

More for tomorrow’s MCOC Meeting

Attached are additional materials for the 5-17-18 MCOC meeting:

The latest DRAFT of the Coordinated Entry Policies and Procedures MCOC CE Policies and Procedures final draft version 051618

“Parking Lot” issues that will be address as we move forward          CES P&P Parking Lot Comments from 05-15-18

A comparison of the 2017 and 2018 Point-In-Time and Housing Inventory Chart data as submitted to HUD in the HDX                     2017 to 2018 PIT and HIC compared

The latest Veteran By Name List Summary Report (no names) 4.30.18 By Name List Report

Veterans Community Planning Survey Questions CommPlanSurveyQuestions_May2018_Reference Only

The Veteran Committee of the COC will be meeting on June 5, 1pm-3pm to review and finalize responses to the community plan. The purpose of the survey is to help us to better understand community progress related to ending Veteran homelessness. The information gathered through this survey will help the VA—along with HUD and USICH—tailor training and technical assistance so that it more effectively addresses local needs.

Reminder: MCOC 5-17-18

This is a reminder that the Maine Continuum of Care will me meeting next Thursday, May 17, 2018 from 1:00 to 3:00. Please see the agenda for teleconferencing location and call in information – please only call in if you are unable to attend at one of the teleconferencing locations.  Additional materials regarding Coordinated Entry Policies and Procedures will be posted here when they become available.

Since our April meeting was entirely devoted to Coordinated Entry Training, we will still need to approve the minutes from March.


DRAFT 3-15-18 MCOC Minutes

DRAFT 4-19-18 MCOC Minutes

Seeking Feedback on Coordinated Entry Policies & Procedures

The Coordinated Entry Committee, a committee of the COC Board of Directors, has been working to compile the Coordinated Entry System Policies and Procedures for the Maine Continuum of Care. The draft has been completed and we are seeking feedback and comments on the Policies and Procedures document, attached.

The CE Committee is accepting feedback and comments between: Wednesday May 9 and 3:00pm on Monday May 14.

Please send all comments you have to moc.i1527163873ksalu1527163873psemm1527163873org@y1527163873ma1527163873. In the subject line of the email, please label your email “CE P&P comments.”

All comments will be reviewed and considered by the Coordinated Entry Committee at their next meeting on Tuesday May 15 at 10:00am. The final document will be reposted to the Maine Homeless Planning Website and reviewed at the MCOC meeting scheduled for Wednesday May 17 at 1:00pm.

MCOC CE Policies and Procedures – 5.9.18

SHC Reminder

This is a reminder that the Statewide Homeless Council will be meeting on Tuesday, May 8, 2018 from 9:30 to 2:00 at MaineHousing, 353 Water Street in Augusta. Please see the agenda for more information, including a call-in number for those not able to attend in person.

An agenda and any other materials for this meeting will be added to this post when they become available. Minutes here are from February as the March meeting was canceled due to the weather.

Agenda 5.8.18

SHC Minutes 2-13-18

State and Federal Legislation Update 5.3.18

Prioritization Chart for Serving Homeless Populations in Maine and How to Use the Chart guide 4.30.18

Regional Homeless Council Coordinated Entry Training

The next Region 1 Homeless Council meeting will be from 1-3pm on Wednesday, April 25, 2018, at the City of Portland General Assistance office in the Back Bay conference room – AND via “Go To Webinar”.

This meeting will be primarily devoted to a Coordinated Entry training for ALL of the Regional Homeless Councils.  Please feel free to invite others from your organization who will be involved with Coordinated Entry.  We will have brief state and federal updates at the beginning of the meeting but the rest of the agenda will be the Coordinated Entry training.

For anyone not able to attend in person, the session will be broadcast live via “Go To Webinar”. Please click on the link below to register if you would like to participate remotely:

 CE Triage and Diversion Assessment 4.1818

Coordinated Entry Shelter Eligibility & Referral 4.18.18

MCoC Coordinated Entry Training JG DRAFT


Reminder: MCOC 4-19-18 CE Training

The April 19th MCOC Meeting will be entirely devoted to a Training on the Maine Coordinated Entry System!!!

If there are people at your agency who do not ordinarily attend MCOC, but will be working with or have an interest in Maine’s Coordinated Entry System, please share this information with them and encourage them to attend this important training!

If you will be attending at one of the Tandberg Teleconferencing locations, you will be able to see and hear the presentation on the screen and ask questions (please mute your microphone when not asking a question in order to minimize background noise).

For those not able to make it to one of the Tandberg sites, you may join via “Go To Webinar” from your computer, tablet, or smart phone by clicking on the link below. (Save the agenda electronically so you can access the link!) Please note that the Webinar automatically mutes all participants, but you may submit questions and comments using the built in Chat feature, or you may phone the call in only number at the top of the agenda, but again, please mute your line when not talking.

Link to the Webinar:


MCoC Coordinated Entry Training DRAFT PowerPoint




MCOC Coordinated Entry Training 4-19-18

The MCOC Meeting scheduled for April 19, 2018 from 1:00 to 3:00 will be entirely devoted to a Coordinated Entry Training.

If there is someone at your agency who will be involved in the Coordinated Entry process who does not ordinarily attend MCOC, please make sure they are aware of this training opportunity – we encourage anyone and everyone with an interest in the process to attend.  Additional information about the training and how to join the webinar will be posted on this site early next week.




Monitoring Information for MCOC Grantees

Dear Maine COC Grantees,

At its last meeting, the Maine COC Board approved the use of the monitoring forms attached herein. The Project Committee had mandated each project to submit copies of APRs and monitoring materials within 30 days of submitting an APR to HUD, but we do understand that many projects have been waiting for a final decision regarding monitoring tools that lead to not submitting information as required.  Now that the documents have been approved, all projects that fall within this requirement must submit the materials listed below by 5:00 p.m. on Friday, May 4th, 2018.  Not submitting your information by the deadline will reduce your monitoring score.

In previous years, all projects were required to submit HMIS letter grade/scorecard reports for monitoring.  Since that report is not accurate at the moment, projects are not required to submit this report until it is corrected by the MaineHMIS team.

Please provide the requested information listed below, for each of your projects that will be renewed this year:

  1. A completed monitoring form (IN MICROSOFT WORD, NOT PDF)
  2. Most recent APR (most are in Sage, but few are also in Esnaps)
  3. A copy of your HMIS APR (CSV APR report uploaded to Sage or regular HMIS report for Esnaps APRs)
  4. A copy of your project Application corresponding to the APR

Please send the requested information to the following email recipients:

gro.e1527163873niamh1527163873bk@ye1527163873llekd1527163873 (Donna Kelley)

gro.e1527163873niami1527163873ho@wo1527163873rragg1527163873 (Gail Garrow)

vog.e1527163873niamr1527163873ognab1527163873@hetn1527163873oc.aw1527163873A1527163873 (Awa Conteh)

In the event the designated email recipient for your agency is not available to complete this task by the deadline, please forward this email to someone else who can.  If you have questions, please contact Donna Kelley or Gail Garrow for more information.

Thank you.

Project Monitoring Process outline final 2017-2018

Full Project Review Form

Adjusted Project Review Form

MCOC Monitoring Form Finalized 11.16

Monitoring Form Questions and Associated APR Questions final 1.18

Reminder: SHC Meeting 4-10-18

This is a reminder that the Statewide Homeless Council will be meeting on Tuesday, April 10, 2018 from 9:30 to 2:00 at MaineHousing, 353 Water Street in Augusta. Please see the Agenda for additional information, including a call in number for those not able to attend in person.

The March SHC meeting was canceled due to bad weather, so the minutes here are from January. February minutes will be posted after they are approved.  Other materials for the meeting are also available here.

SHC Agenda 4.10.18

SHC Minutes 1-9-18

State and Federal Legislation Update 4.3.18

Rental Subsidy for Stabilizing People Homeless with Substance Use Disorder 1.9.18

CHP3001.17.VOY_1pager_Kennebec County

Reminder: MCOC 3-15-18

This is a reminder that the Maine Continuum of Care will be meeting on Thursday, March 15, 2018 from 1:00 to 3:00 at several locations as listed on the agenda, below, and by conference call for those not able to attend at one of the teleconferencing sites. Additional links will bring you to the Minutes from our previous meeting and other materials that will be discussed on Thursday.

Please note – a portion of the meeting will include a “Walk-Through” of the Coordinated Entry process in HMIS.


DRAFT 2-16-18 MCOC Minutes

Portland ESG budget proposal 18-19

State and Federal Legislation Update 3.5.18