All posts by Kelly Watson

Reminder: PIT/HIC Forms Due Tomorrow

This is a reminder that all HMIS PIT Certifications, HIC Forms, Unsheltered Point-in-Time count forms and Non-HMIS Participating Point-in-Time forms are due to MaineHousing tomorrow, Wednesday, February 10th. Forms without identifying information can be sent by email or fax. Forms with identifying information can be submitted by mail, fax, or in person to:

Email:

Fax: 207-624-5768
Attn: HMIS Team

Mail: Maine Housing
Homeless Initiatives – HMIS Team
353 Water Street
Augusta, ME 04330

Please let me know if you have questions about submitting the forms. Thank you for all of your efforts to make this PIT count a successful one.

2016 PIT Unsheltered Count Training Video

The following training video covers data collection for the 2016 Point-in-Time Unsheltered Count. It is recommended that you have the PIT Count forms available to view during the presentation. The forms can be downloaded at this link:

http://www.mainehomelessplanning.org/2016-point-in-time-data-collection-forms/

2016 PIT and HIC Trainings

The following webinars have been scheduled for the 2016 Point-in-Time (PIT) and Housing Inventory Count (HIC):

2016 PIT Unsheltered Count Webinars (the two sessions will cover the same material)

Thursday, January 14 – 10:00 – 11:30 a.m.
Wednesday, January 20 – 2:00 – 3:30 p.m.

This webinar will cover general information on the Unsheltered/Street Count portion of the Point-in-Time and the data collection process for the 2016 PIT Unsheltered Count. This webinar is for outreach groups and volunteers who will be assisting in the 2016 unsheltered count. Attendees must register prior to the training date at one of the links below. Attendees should only register for one date, as the same material will be covered in both sessions.

January 14thhttps://attendee.gotowebinar.com/register/3849785304810334978
January 20thhttps://attendee.gotowebinar.com/register/7246399923870868226

Once registered, attendees will receive a confirmation email with instructions on how to connect into the webinar on the training date.

**In addition, a training video on data collection for the Unsheltered portion of the Point-in-Time count for outreach groups will be posted in early January.

2016 Housing Inventory Count (HIC) Process Webinar

Wednesday, January 13 – 10:00 – 11:00 a.m.

This webinar will cover the 2016 Housing Inventory Count (HIC) process for homeless service providers. The HIC is a point-in-time inventory of beds dedicated to serve persons who are homeless. This webinar is for any project with beds dedicated to serve persons who are homeless in the state of Maine on the night of January 27th, 2016. Attendees must register prior to the training date at:

https://attendee.gotowebinar.com/register/2512080975336902914

Once registered, attendees will receive a confirmation email with instructions on how to connect into the webinar on the training date.

HMIS Reporting for the 2016 PIT

Tuesday, January 19 – 10:00 – 11:00 a.m.

This webinar will cover the Point-in-Time sheltered count HMIS data collection and submission process. We will cover the use of Point-in-Time (PIT) related reports in ServicePoint. It is strongly suggested for providers who will be using ServicePoint to report their PIT numbers. Attendees must register prior to the training date at:

https://attendee.gotowebinar.com/register/443589541211266050

Once registered, attendees will receive a confirmation email with instructions on how to connect into the webinar on the training date.

2016 Point-in-Time Data Collection Forms

The annual Point-in-Time Survey takes place in late January each year. This year, the Maine Continuum of Care and the Portland Continuum of Care, with support from MaineHousing as the Collaborative Applicant and HMIS Lead Agency, will be conducting the Point-in-Time on the night of Wednesday, January 27th, 2016.

For the 2016 PIT count, data may be collected on the night of the count and on the two days following – January 28th and 29th. Data collected on the two days after the night of the count still MUST reference where the respondent was staying on the night designated for the count (January 27th).

Outreach is a critical component of the Point-in-Time. We depend upon local efforts to organize teams of volunteers to seek out and connect with those who are not staying in emergency shelters. They may be sleeping in their cars, camping out in the woods, or staying in other places that are not suitable for habitation.

These forms are provided to inform that effort and should be used by outreach groups when performing the count.

2016 PIT Unsheltered Count Form for Night of Count– this form should be used for the unsheltered/street outreach piece of the PIT on the designated PIT night of Wednesday, January 27th, 2016. The form should be used to count those persons who are staying in a place not meant for habitation on that night.

2016 Unsheltered Count Form for POST-Night of Count (for January 28th and 29th) – this form should be used for the unsheltered/street outreach piece of the PIT on the 2 days following the designated PIT night. The form should be used to count those persons who were staying in a place not meant for habitation on the night of Wednesday, January 27th, 2016.

2016 Non HMIS Participating Form – this form should be used by those emergency shelters, transitional housing projects, and safe havens who do not use the HMIS to record their client stays so that their client counts can be included in the PIT numbers reported to HUD.

These forms can be photocopied in color (color indicated on top of form) in order to distinguish between forms and make the data collection process easier. If you would prefer to have these forms copied in color and sent to you, please contact Kelly Watson at Maine Housing.

 

Point-in-Time Update – Important

This is an update on the Maine Balance of State Point-in-Time count, which is scheduled to take place tonight – January 28, 2015.

For the Maine Balance of State CoC, the PIT count and Housing Inventory process will remain scheduled for today/tonight, January 28th, 2015. Because the storm has presented some challenges, we understand that outreach groups may need to make slight adjustments in their outreach plans and efforts to count. With these adjustments, the emphasis should be on validating and verifying that those counted meet the definition of literally homeless. Please use your best judgment and be safe during the outreach count.

The PIT and HIC process for shelter and transitional providers in the Balance of State CoC will also remain scheduled for tonight. The certification reports in HMIS for both the PIT and the HIC should be run to reflect what was true on the 28th, and should be submitted by 2/12/2015 as previously planned.

Due to the storm, the Portland CoC has been approved by HUD to postpone their Point-in-Time Count until Wednesday, February 4, 2015. This means that for those outreach groups and providers in the Portland CoC, both the unsheltered and the sheltered count will take place on Wednesday, February 4th, 2015. For those providers in the Portland CoC who participate in the HMIS, the Point-in-Time certification reports and the Housing Inventory form should be submitted to reflect what is true on the night of 2/4/2015. We will extend the due date for the forms and certifications to 2/19/2015, but would greatly appreciate any efforts to get them into us by the previously scheduled date of 2/12/2015. If you have any questions about the Portland PIT extension, contact Rob Parritt.

Thank you all for your efforts.

Point-in-Time Unsheltered Count Training Video and Webinars

A training video on data collection for the Unsheltered portion of the Point-in-Time (PIT) has been posted at the following link:

http://mainehmis.org/2015/01/09/point-in-time-unsheltered-count-training-video/

In addition, two Webinars have been scheduled with the same focus (Unsheltered portion of the PIT count). They are scheduled for the following times. Click on the link below to register. Attendees only need to register for one training date, as they will cover the same material. Once registered, you will receive  information on how to connect into the Webinar:

Thursday, January 15th, 2:00 – 3:00 p.m.

https://www1.gotomeeting.com/register/619116705

Thursday, January 22nd, 10:00 – 11:00 a.m.

https://www1.gotomeeting.com/register/800173785

It will be very helpful to have the PIT data collection forms available while viewing the video or attending the Webinar. They can be downloaded at: http://www.mainehomelessplanning.org/2015-point-in-time-forms/

2015 Point-in-Time Forms

The annual Point-in-Time Survey takes place in late January each year. This year, the Maine Continuum of Care and the Portland Continuum of Care, with support from MaineHousing, will be conducting the Point-in-Time on the night of January 28th, 2015.

Outreach is a critical component of the Point-in-Time. We depend upon local efforts to organize teams of volunteers to seek out and connect with those who are not staying in regular shelters. They may be sleeping in their cars, camping out in the woods, or staying in other places that are not suitable for regular habitation.

These forms are provided to inform that effort and should be used by outreach groups when performing the count on that night.

Unsheltered Count Form for Night of Count– this form should be used for the street outreach piece of the PIT to count those persons who are staying in a place not meant for habitation.

Non-HMIS Participating Form – this form should be used by those emergency shelters, transitional housing projects, and safe havens who do not use the HMIS to record their client stays and who would like to have their clients included in the PIT count reported to HUD.

Observation Form – this form should only be used to record counts/characteristics when you cannot use the unsheltered count form.

These forms can be photocopied in color (color indicated on top of form) in order to distinguish between forms and make the data collection process easier. If you would prefer to have these forms copied in color and sent to you, please contact Kelly Watson at Maine Housing.